While not of the “famous last words” variety -- nobody to our knowledge has been fatally wounded during an internal office move -- the fact is that the sentiment captured by the phrase above (i.e. that an internal move will be ultra-simple and easy just because it’s internal) is a disaster waiting to happen!
In fact, there are many scenarios where an internal move is even MORE complex and risky than heading to a new location, because missteps along the way create chaos and confusion, and disrupt employees and operations. What was supposed to be a positive and energizing experience can quickly turn into a stressful, prolonged nightmare.
Fortunately, ensuring that your internal office move is smooth isn’t a matter of luck or hope – it’s a matter of planning and strategy. Here’s what to keep in mind:
Create a Moving Plan
Have a robust and realistic office moving plan that covers every element, including contingencies. You don’t want to plan for the worst, but you certainly want to be prepared if a workaround is required.
Establish Roles & Communications
Identify a coordinator who will be in charge of routing communication to/from employees and customers, so that the office move won’t catch anyone off guard. Be sure to keep property managers and co-tenants in the loop as well.
Schedule your internal office move when it will cause the least amount of disruption, such as overnight or on the weekend. If you head in that direction, be sure to plan for security as well.
Make Additional Improvements
Use the opportunity to make improvements to your environment, such as upgrading lighting, flooring, wall coverings, and so on. There are multiple low-cost, high-impact ways to refresh your space.
Last but certainly not least: work with a professional moving partner that has PROVEN experience with internal office moves, and therefore understands the unique challenges and risks you’ll be facing. While some elements are the same between internal and external office moves (e.g. safely and professionally uninstalling furniture, etc.), others are significantly different and require another approach (e.g. scheduling, logistics, etc.).
To learn more about how to make your internal office move smooth and successful, contact the Precision team today. We have over 30 years of proven experience, and your consultation with us is free. Also be sure and download our FREE eBook "How to Move Your Office in 5 Easy Steps" now: