When it comes to planning an office relocation, your leadership team is likely focusing on aspects like space utilization, power and cooling systems, phone and computer cabling, and so on.
Naturally, all of these are critical pieces of your office relocation plan. However, there are other important issues as well. To ensure that you aren’t blindsided by something that should have been mapped out weeks or even months before, here are 5 important – yet sometimes overlooked -- things to keep in mind:
1. Keep Employees Informed Well in Advance
As noted by About.com, an office relocation can be a stressful experience for employees, since they must figure out various details like commuting, child care, and so on. Keeping them informed and providing them with helpful information and resources can go a long way towards reducing their anxieties, and helping them view the office relocation as something positive vs. negative.
2. Inform Vendors, Suppliers and Customers
Once an office relocation is officially in the works (i.e. it has moved from a possibility to something that is definitely going to happen), it’s important to inform vendors, suppliers and customers so they can make adjustments to their contact databases. Putting a “We’re moving…” note in everyone’s email signature and posting updates to the website/social media are effective, low-cost ways to spread the word.
3. Update Marketing Material, Listings & Directories
Before moving day, take an inventory of all of the material, listings and directories – both online and offline – that need to be updated with the new address. These include (but are not limited to) websites, brochures, business cards, Google+ information, and so on. Don’t leave this until the last few days, since there is probably more to change than you realize!
4. Decide What’s Making the Move – and What’s Being Decommissioned
It’s a waste of money to move furniture and other items that you no longer need; plus, you will use up valuable space in your new office. As such, determine well ahead of moving day what you are going to take with you, and what will be decommissioned. To take the guesswork out of this process, download our free Infographic.
5. Hire Professional Furniture Installers
If you think that uninstalling and reinstalling your office furniture and other equipment is a DIY job: think again! It is a complex, multi-step process that involves (among other things) skilled use of power and manual tools, and professional-level understanding of different furniture vendors, since they all tend to do things a little differently (not unlike car manufacturers). Hiring a team of professional furniture installers is the only smart and safe decision to make.
To learn more about what you need for a complete and comprehensive office relocation plan, contact the Precision team today for your free, no obligation consultation. We’re the area’s most experienced independent furniture installation and moving company. Our expertise is your advantage!
For more information on what you need to do for your office relocation, get theultimate checklist for moving your office by downloading our FREE eBook: